Executive Administrative Assistant

Position Summary: 

The Executive Administrative Assistant provides administrative support to the C-Suite and other senior executives by handling requests, scheduling meetings, overseeing schedules, preparing correspondence and performing a variety of administrative support functions with professionalism and discretion.  This role requires excellent organization skills, critical thinking, attention to detail and the ability to handle confidential information.  

This position is only eligible for legal residents of the United States of America. 

Administrative and Executive Support Responsibilities include, but not limited to the following: 

•  Manage executive calendars, travel arrangements, and meeting logistics 

• Coordinate cross-functional team schedules and recurring meetings 

• Schedule Business Review and Client Deliverable calls  

• Organize and coordinate, travel & hotel and restaurant reservations, preparing agendas & meeting planning 

• Draft internal and external communications   

• Prepare, edit and format executive presentations (i.e. All Staff Meetings, Business Reviews, Client Presentations) 

•  Support marketing and event logistics, including equipment shipments  

• Create trend graphs, analyze claims data, and format reports using available tools (Excel, Power BI, myDBR) 

• Coordinate feedback from multiple stakeholders to efficiently create recurring and ad-hoc meetings  

• Handle confidential information with integrity and discretion 

• Assist with CSO’s client deliverables   

• Monitor and prioritize CEO’s email inbox  

• Collect, sort, and distribute company mail  

• Conduct research, compile data, and prepare documents for review 

• Support board meeting preparations, including distribution of agendas and materials 

• Manage company subscriptions and licenses (e.g., Encoder, PyCharm, Lucid, WBENC, PI) 

Required Qualifications: 

• Education: 

• High school diploma or GED 

• Bachelor’s degree in Business or related field highly preferred 

• Experience: 

• 4 + years administrative experience required 

• 3 + years of strong PC knowledge and skills, including Microsoft Office with a strong focus in Teams and Powerpoint products 

Skills and Competencies: 

• Thrive in fast-paced environments with strong interpersonal and excellent written and verbal communication skills 

• Highly organized, detail-oriented, and able to prioritize to meet deadlines 

• Proven multitasker with sound judgment, initiative, and problem-solving abilities 

• Capable of resolving complex issues independently 

• Collaborative team player with a positive and professional demeanor 

About SmartLight Analytics: 

SmartLight Analytics was formed by a group of industry insiders who wanted to make a meaningful impact on the rising cost of healthcare. With this end in mind, SmartLight works for self-funded employers to reduce the wasteful spend in their healthcare plan through our proprietary data analysis. Our process works behind the scenes to save money without interrupting employee benefits or requiring employee behavior changes.